Administrative Assistant

Opportunity

ViTreo Group, one of Canada’s leading consultancies to the non-profit sector, is looking to add a dynamic, skilled, and enthusiastic Administrative Assistant to the team. 

Are you a highly motivated, exceptionally organized, team player who wants to support the non-profit sector? Do you want your workday to include a variety of tasks and opportunities to learn new skills while creating a positive ripple in your community? Can you manage a multitude of priorities with flexibility, clarity, and decorum? Will you embrace, thrive, and contribute to our collaborative culture? 

If this sounds like you, check this out! 

Hourly Rate: Up to 30 hours per week

Job Summary 

The Administrative Assistant will be a key member of ViTreo’s Leadership and Operations team. You will be involved in various aspects of the business, with a blended array of responsibilities in general administration, events management, business development, and client project support. 

  • Reporting to the Manager of Business Development and Operations, responsibilities will include: 

  • Actively support the day-to-day tasks of running an office 

  • Elevating ViTreo’s operational efficiencies by developing, reviewing, and improving administrative systems, policies, and procedures 

  • Helping ViTreo continue to grow and expand by supporting business development efforts 

  • Assisting with the planning and execution of internal events 

  • Timely and accurate document creation and formatting for client engagements 

  • Editing and design of final reports 

  • Generating project materials as requested and in collaboration with ViTreo’s project team 

  • Attending client meetings, taking minutes, and following up on identified action items 

  • Attending and participating in internal ViTreo meetings 

  • General administrative support 

Qualifications 

The successful candidate will: 

  • Have completed a related post-secondary certificate or diploma 

  • Possess professional experience in a related administrative assistant / support role 

  • Be a passionate advocate for the non-profit sector and be eager to make a difference 

  • Excellent interpersonal, verbal, and written communication skills

  • Detail-orientated, adaptable, and customer-focused 

  • Be willing to take on challenges and to devise effective and manageable solutions 

  • Display superior time management skills as this role requires you to be highly organized, excellent at prioritizing tasks, capable of adapting to shifting priorities, and driven by deadlines 

  • Ability to work effectively both as a member of a team and independently 

  • Advanced knowledge of Microsoft Office, GSuite, and Adobe products. Experience with Monday.com would be an asset 

Application Process

  • ViTreo is committed to gender pay equity. As such, it is our policy to list the pay range for all posted positions. The hourly rate range for this role is $24.00 - $26.00. If you are interested in applying, please submit your cover letter and resume to Natalie Riddle at natalie@vitreogroup.ca. 

  • ViTreo Group is an equal opportunity employer and actively seeks candidates from diverse backgrounds. We thank all interested candidates in advance but only those selected for an interview will be contacted. 

  • ViTreo Group values your time. All candidates who are short listed for a face to face or virtual interview will receive a flat fee of $75.00 to offset costs related to attending and participating in a formal interview. 

About ViTreo Group 

ViTreo is a full-service fundraising and leadership development firm. We have extensive expertise in every area of fundraising and philanthropy. At ViTreo, we share an aspiration to not only provide outstanding service but to demonstrate bold leadership and to push our clients to do the same. To find out more about our organization, please visit our website at www.vitreogroup.ca.